Mountcollins AFC Constitution

  1. NAME


The Club shall be called Mountcollins AFC

(Hereinafter referred to as the Club) and it shall seek affiliation to and be bound by

the rules of the Football Association of Ireland and the Limerick Desmond and Limerick Desmond Schoolboys League(s).




  1. The object of the Club shall be to arrange football matches and training for each

of the playing members of the Club.

  1. The Club is committed to encouraging the highest ethical standards. All

individuals involved in the Club should conduct themselves with integrity,

transparency, accountability and in a fair and equitable manner.




  1. The Club shall have the status of an Affiliated Member Club of The Football

Association of Ireland.

  1. The Club will abide by The Football Association of Ireland’s Child Protection

Policies and Procedures, Codes of Conduct and the Equal Opportunities and

Anti-Discrimination Policy.




  1. The membership shall consist of the following categories:

Player Member, Juvenile Player Member, Committee Member, Non-Player Member etc. Any

application form for membership should contain a clause whereby the applicant consents for

the purpose of the Data Protection Act, to the Club holding and processing the data on the form

for the purposes of the Club.

  1. Members in each category shall pay Membership fees as fixed at each Annual

General Meeting. The Club in General Meeting may also require Members to

contribute to the funds of the Club by way of a special levy.

iii. All members joining the Club shall be deemed to accept the terms of this

Constitution and any Bye-laws from time to time adopted by the Club. They

will also be required to conduct themselves in accordance with the Club's

ethical framework and the bye-laws as to discipline set out therein.

  1. Any person seeking to join the Club shall submit an application in writing to the

Executive Committee.

  1. Members shall be admitted by the Executive Committee. Membership is open

to all and no application for membership will be refused on other than

reasonable grounds. There will be no discrimination on grounds of race,

occupation or gender.

  1. The Secretary shall keep a Membership Register.




  1. The Club Committee shall consist of the following Club Officers:

Chairperson, Vice Chairperson, Treasurer, Secretary and Assistant Secretary,

plus, up to 3 other members, elected at an Annual General Meeting. The

Officers of the Club who shall be honorary (non-paid) shall be the

Chairperson, Vice-Chairperson, Treasurer and Secretary. All Committee

members must be members of the Club.

  1. Committee Members shall hold office from the date of appointment until the

next Annual General Meeting unless otherwise resolved at a Special General

Meeting. One person may hold no more than two positions of Club Officer

at any time.

iii. The Club Committee shall be responsible for the management of all the

affairs of the Club.

  1. Decisions of the Club Committee shall be made by a simple majority of

those attending the Club Committee meeting. The Chairperson of the Club

Committee meeting shall have a casting vote in the event of a tie.

  1. Meetings of the Club Committee shall be chaired by the Secretary

in their absence the Chairperson.

  1. The quorum for the transaction of business of the Club Committee shall be


vii. Decisions of the Club Committee of meetings shall be entered into the

Minute Book of the Club to be maintained by the Club Secretary.

viii. Any member of the Club Committee may call a meeting of the Club

Committee by giving not less than 7 days’ notice to all members of the Club

Committee. The Club Committee shall hold not less than four meetings a


  1. An outgoing member of the Club Committee may be re-elected. Any

vacancy on the Club Committee which arises between Annual General

Meetings shall be filled by a member proposed by one and seconded by

another of the remaining Club Committee members and approved by a

simple majority of the remaining Club Committee members.

  1. The Club Committee shall have the power to decide all questions and

disputes arising in respect of any issue concerning the Club Rules.



The Annual General Meeting usually fulfils the basic purposes of electing officers and other

members of the Executive Committee, of reviewing the Accounts and of considering other matters

of importance to the Club membership. It also considers changes to the Constitution.


  1. The Club shall hold an Annual General Meeting in the month of June each year after the playing season is over to:


  • Approve the minutes of the previous year’s AGM.
  • Receive reports from the Chairperson and Secretary.
  • Receive a report from the Treasurer and approve the Annual Accounts.
  • Elect the Executive Committee.
  • Appoint someone responsible for certifying the Club’s accounts.
  • Fix the subscription for the ensuing year.
  • Consider changes to the Constitution.
  • Review and consider any Bye-laws.
  • Deal with other relevant business.


  1. Nominations for election of members as Club Officers shall be made in

writing by the proposer and seconder, both of whom must be existing

members of the Club, to the Club Secretary not less than 21 days before the

AGM. Notice of any resolution to be proposed at the AGM shall be given in

writing to the Club Secretary not less than 21 days before the Meeting.

iii. A Special General Meeting (SGM) may be called at any time by the

majority of the Committee. 10% of the Club Members may also call such a

meeting. The meeting must take place within 21 days of the Secretary

receiving notice of the request. Business at an SGM may be any business

that may be transacted at an AGM.

  1. The Secretary shall send to each member at their last known address written

notice of the date of a General Meeting together with the resolutions to be

proposed at least 14 days before the Meeting.

  1. The quorum for a General Meeting shall be minimum ten persons.
  2. The Chairperson, or in their absence a member selected by the Club

Committee, shall take the chair. Each member present shall have one vote

and resolutions shall be passed by a simple majority. In the event of an

equality of votes the Chairperson of the Meeting shall have a casting vote.

vii. The Club Secretary, or in their absence a member of the Club Committee,

shall enter Minutes of General Meetings into the Minute Book of the Club.





  1. The financial year shall run from June to June each year.
  2. The Treasurer shall be responsible for the preparation of Annual Accounts

of the Club.

iii. The Accounts shall be certified by an appropriate independent person

elected annually at the Annual General Meeting. Ensure that the AGM date

leaves sufficient time for certification of the Accounts An independent Auditor is essential to

protect the interests of the Club’s members. The Auditor should be a reasonably

independent person and may be a Club member with a knowledge of accountancy and who

is not a member of the Executive Committee.).

  1. All cheques drawn against the Club’s funds shall be signed by the 2 authorised signatures.

and one of two other nominated office-bearers. (The Club may decide that the

signature of the 2 authorised signatures is sufficient for the issue of cheques up to, say, €25. A bank

manager will be able to advice on the opening of bank accounts.).

  1. All members of the Club shall be jointly responsible for the financial

liabilities of the Club. (This clause may require amendment if there is a category of

member, e.g. juniors, who are to be excused liability).




At its first meeting following each AGM, the Club Committee shall appoint a

Club member to be responsible for each of the Club’s football teams. The

appointed members shall be responsible for managing the affairs of the team.

The appointed members shall present to the Club Committee at its last meeting

prior to an AGM a written report on the activities of the team.




  1. The Club is a non-profit making organisation. All profits and surpluses will

be used to maintain or improve or develop the Club's facilities or to carry

out the objects of the Association to which it is affiliated. No profit or

surplus will be distributed other than to another non-profit making body on a

winding-up or dissolution of the Club.

  1. If, upon the winding up or dissolution of the Club there remains after the

satisfaction of all its debts and liabilities any property whatsoever, the same

shall be transferred to some other organisation or organisations having

objects like the objects of the Club, such organisation or organisations

to be determined by the members of the Club by Resolution passed at a

General meeting or in the absence of such a resolution (or that the extent to

which it cannot be given effect) to the Association to which the Club is